The employment records of people employed by the University of Louisville shall be afforded every confidentiality possible consistent with the administrative necessities of the university and established law. The argument that governmental records are public records is not in itself sufficient justification for the Human Resources Department to permit an individual or organization access to personnel records. Every effort shall be made to shield personnel records from individuals or organizations which do not have an official need to see them.

Employees, supervisors, state or federal representatives, and the university administration may review personnel records.
 
 A. Employee Review
 
Each employee has the right to review his or her own complete personnel file except for:

1. Confidential letters of reference; or
2. Confidential medical information, furnished by a physician, which was used to establish an employee's eligibility to enroll in the group insurance program. Such information shall, after having served its purpose, be sealed in a separate envelope and marked "To be opened only by the Vice President for Human Resources."

Any employee wishing to see his or her personnel file shall make such a request to Human Resources Administration at 502-852-2983 and schedule an appointment to review his or her file. The manager or his or her designee will arrange for the employee to review his or her file. The file shall not be taken out of the Human Resources Department. Copies of records in the file may be made for the employee.

B。